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A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | Z

A – back to top ↑

Accounting/Internal Controls

Contact Info

Office of Audit Services
(323) 397-6943
uscaudit@usc.edu

Relevant Policy

Accounting and Auditing Complaint Reporting
Outlines procedures for the submission, receipt, retention, and treatment of complaints received regarding accounting, internal accounting controls, or auditing matters.

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Affirmative Action/Diversity

  • Affirmative Action Compliance questions

Contact Info

Office for Equity, Equal Opportunity, and Title IX
(213) 740-5086
eeotix@usc.edu

Relevant Policy

Equal Opportunity, Affirmative Action and Non-Discrimination
Describes the university’s commitment to providing equal opportunities to all.

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Anatomic Materials

  • Anatomical Gift Program
  • Willed Body Program

Contact Info

The Anatomical Gift Program at USC
(323) 442-1229
(323) 442-1191

Relevant Policy

Human Anatomic Materials Procurement
Outlines policies and procedures for the procurement, receipt, and disposal of anatomical materials.

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Animal Use Research/Animal Care

  • Veterinary Care
  • Animal Care
  • Oversight of use of animals in research
  • Institutional Animal Care and Use (IACUC) Committee

Contact Info

Department of Animal Resources
(323) 442–1689
daradm@usc.edu

Relevant Policy

Laws, Policies, and Standards
Provides information regarding the laws, regulations, and policies pertaining to appropriate animal care and use in research and teaching; the mechanism to obtain approval for animal use from the IACUC; the policies, procedures, and services of the Department of Animal Resources related to the care of animals.

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Audits by Government Agency

  • Official Office of Inspector General Audits
  • Coordination and management

Contact Info

Office of Financial Analysis
(213) 821-1937
ofa@usc.edu

Office of Culture, Ethics and Compliance
(213) 740-8258
compliance@usc.edu

Office of Audit Services
(323) 397-6943
uscaudit@usc.edu

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Audits by Sponsored Agency

  • Routine sponsored audits on a specific award, program, invoice, pre-award, financial, scheduled audits
  • Coordination and management of these type of audits
  • A-133 Audit report management and preparation.

Contact Info

Office of Financial Analysis
(213) 821-1937
ofa@usc.edu

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B – back to top ↑

Benefits at USC

  • COBRA
  • Employee benefit programs Health benefits
  • Retirement programs
  • Financial security
  • Educational benefits

Contact Info

HR Service Center
(213) 821-8100
uschr@usc.edu

Relevant Policy

Employee Benefit Programs and How They Work at USC

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Biological Agents, Research with

  • Recombinant DNA
  • Potentially infectious microorganisms
  • Biologically derived toxins
  • Select Agents
  • Human cell lines

Contact Info

Institutional Biosafety Committee (IBC)
(323) 442-2200
Biosafety@usc.edu

Relevant Policy

Institutional Biosafety Forms and Standard Operating Procedures

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C – back to top ↑

Campus Crime Reporting

  • Reporting of suspicious, unusual, or criminal activity
  • Obtaining a copy of a report
  • Crime prevention tips/resources

Contact Info

Department of Public Safety (DPS)
UPC Emergency: (213) 740-4321
UPC Business/Non-Emergency: (213) 740-6000
HSC Emergency: (323) 442-1000
HSC Business/Non-Emergency: (323) 442-1200

Relevant Policy

DPS Annual Security Report

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Campus Violence

  • Campus Violence Prevention
  • Campus Violence Response
  • Violence in the Workplace
  • TrojansAlert Emergency Notification System

Contact Info

DPS: Department of Public Safety (DPS) – Emergencies and immediate threats of harm
UPC Emergency: (213) 740-4321
HSC Emergency: (323) 442-1000

Safety Tips & Training (Department of Public Safety) – Crime prevention outreach services and programs

OCAP

Office of Conduct, Accountability, and Professionalism (OCAP) – Concerns regarding faculty and staff
(323) 442-0488
ocap@usc.edu

Office of Student Affairs

Office of Student Affairs – Concerns regarding students
(213) 740-2421

Office of Threat Assessment and Management

Office of Threat Assessment and Management – Oversight and support to the University in the identification, assessment and management of threats and/or threatening behavior
(213) 740-0243

Relevant Policy

Violence-Free Campus
Describes acts of violence covered by the policy; describes reporting and assessment procedures to be followed were an alleged act of violence may have occurred; explains role of Threat Assessment Panel; provides overview of possible findings and related disciplinary action.

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Chemical Safety

  • Lab Safety Resources
  • Chemical Hygiene Plan
  • Carcinogens
  • Precursor Chemicals
  • Environmental Affairs
  • Research with Controlled Substances
  • iSustain (Green Chemistry)
  • Hazardous Waste Management/Disposal
  • Transporting Chemicals On Campus
  • Compressed Gas Safety
  • Mercury Hazard and Replacement

Contact Info

Environmental Health & Safety Department (EH&S)
(323) 442-2200
labsafety@usc.edu

Relevant Policy

Environmental Health and Safety Policies

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Community Relations

  • Educational, cultural, and developmental opportunities for children who live in immediate USC neighborhood
  • Safety promotion in university neighborhoods
  • Promoting business establishment in immediate vicinity of campus
  • Encouraging USC employees to own and occupy housing in campus neighborhoods
  • Promotion of employment opportunities for those who live in surrounding neighborhoods

Contact Info

USC Government and Civic Engagement
(213) 743-2073
civiceng@usc.edu

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Complaints / Investigations

  • Complaint Monitoring
  • Investigation tracking
  • Oversight of the following investigatory arms: the Title IX office, Office of Equity and Diversity, the Office of Conduct, Accountability, and Professionalism, and Athletic Compliance
  • Types of issues that can be reported: Safety and security issues (non-emergency); harassment and/or discrimination in the workplace; code of conduct and compliance breaches; theft; fraud, waste and/or abuse; and ethical or conflict of interest violations

Contact Info

Office of Professionalism and Ethics
(213) 740-5755
ope@usc.edu

Relevant Policy

Conflict of Interest in Professional and Business Practices
Identifies conflict scenarios that must be disclosed; Describes disclosure mechanism; Explains how identified conflicts are addressed; Prohibits certain types of conflicts.

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Conflicts of Interest – Business Practices

  • Vendor Relationships
  • Conflict of Commitment
  • Outside Educational Activity
  • Endorsements
  • Personal Use of University Assets
  • Participation in Employment-Related decisions related to family/spouse/domestic partner

Contact Info

Office of Culture, Ethics and Compliance
(213) 740-8258
compliance@usc.edu

Relevant Policy

Conflict of Interest in Professional and Business Practices
Identifies conflict scenarios that must be disclosed; Describes disclosure mechanism; Explains how identified conflicts are addressed; Prohibits certain types of conflicts.

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Conflicts of Interest in Research – Individual

  • Outside consulting activity related to a research project
  • Ownership interests and management roles in outside entities that might economically benefit from a research project
  • Use of students to perform services for outside entities in which researcher maintains a financial interest

Contact Info

Office of Research

Office of Research
(213) 740-6709
vice.president.research@usc.edu

Office of Culture, Ethics and Compliance

Office of Culture, Ethics and Compliance
(213) 740-8258
compliance@usc.edu

Relevant Policy

Conflict of Interest in Research Policy
Identifies research conflict scenarios related to financial interests held by researchers; Describes disclosure and conflict evaluation process; Explains how identified conflicts are managed.

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Conflicts of Interest in Research – Institutional

  • Research involving university held intellectual property (e.g. patents), particularly clinical trials

Contact Info

Office of Culture, Ethics and Compliance
(213) 740-8258
compliance@usc.edu

Relevant Policy

Institutional Conflict of Interest in Research Policy
Identifies research conflict scenarios related to financial interests held by USC; Describes disclosure and conflict evaluation process; Explains how identified conflicts are managed

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Contract Signature Authority

Contact Info

Office of the General Counsel
UPC: (213) 740-7922
HSC: (323) 442-1336
gcoffice@usc.edu

Relevant Policy

Authority to Sign Contracts and Agreements
Review requirements of new agreements; Authorized signers of agreements

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Cost Transfers

  • SPA Journal Voucher process
  • Definitions of allowable Expense Transfers
  • Procedures for processing an Expense Transfer
  • Requirements to process payroll and non-payroll Expense Transfers
  • Guidance on what to do when account/award is set up late and costs on a non-sponsored account have already been incurred

Contact Info

Sponsored Projects Accounting (SPA)
(213) 740-5381
spaacct@usc.edu

Relevant Policy

Cost Transfer Information
Explains the requirements and procedure for Cost Transfers on Sponsored Project Accounts

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Courseware Ownership

  • Courseware defined
  • Rights of university and faculty with respect to courseware
  • Income distribution arising out of licensing or sale of courseware

Contact Info

Office of the Vice Provost for Academic and Faculty Affairs
(213) 740-6715
vpafa@usc.edu

Relevant Policy

University of Southern California Courseware Policy
Defines “Courseware”; explains ownership rights of faculty and university regarding courseware; contains rules on competition with the university and conflicts of interest

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Courseware Preparation and Ordering

  • USC Bookstores
    • Faculty textbook ordering – forms and procedures
    • Deadlines for ordering textbooks
  • University Custom Publishing
    • Ordering of custom course readers
    • Copyright clearance
    • Out of print books
    • Business Case Studies
    • In-Class Handouts

Contact Info

USC Bookstores – Textbook Division

USC Bookstores – Textbook Division
(213) 740-8398

University Custom Publishing

University Custom Publishing
(800) 934-9313
(213) 743-4800
info@ucpreaders.com

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Culture Initiative

  • Information about the USC Culture Journey
    • Values Poll
    • Communications on the poll
    • Culture Sessions/Town Halls, Listening Sessions, Unit-level debriefs
    • Commitment to Change website
    • Working Group for Culture questions

Contact Info

Office of Culture, Ethics and Compliance
(213) 821-9581
partnerforculturechange@usc.edu

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D – back to top ↑

Defensive Driving

  • Training requirements for employees authorized to drive University-owned vehicles, including electric carts, automobiles, trucks, cans, trams and busses for University business.
  • Training
  • Course fees

Contact Info

USCTransportation

USCTransportation – trams, shuttles & buses and the campus cruiser program
(213) 740-3575

Risk Management & Insurance Department

Risk Management & Insurance Department – University-owned vehicles including electric carts, auto, trucks, cars, etc.

Relevant Policy

Vehicle/Driver Safety Policy
Vehicle/Driver Requirements

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Disability Services (Faculty/Staff/Students)

  • Human Resources Administration (HRA)
    • Issues related to accommodation for disabled faculty/staff
  • Benefits Office
    • Basic, short-term, long-term disability plans
    • Disability benefits
    • How to File a Disability Claim
    • Forms
    • Family Leave
  • Office of Student Accessibility Services (OSAS) – for students
    • Assistance in providing readers, scribes, note-takers and interpreters
    • Advocacy with faculty
    • Special accommodations for test-taking needs
    • Auxiliary aid and equipment loans
    • Assistance with architectural barriers
    • Information on accessible seating at USC sporting events
    • Assistive technology
    • Support for individual needs
    • Information on various disabilities

Contact Info

Human Resources Administration (HRA)

Human Resources Administration (HRA) – faculty/staff
(213) 821-8100
uschr@usc.edu

Benefits Administration

Benefits Administration – faculty/staff
(213) 821-8100
uschr@usc.edu

Office of Student Accessibility Services (OSAS)

Office of Student Accessibility Services (OSAS) – students
(213) 740-0776
OSASFrontDesk@usc.edu

Relevant Policy

Equal Opportunity, Affirmative Action and Non-Discrimination
Family Care and Medical Leave Policy

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Dispute Resolution / Workplace Wellness

  • Safe place on both campuses for faculty, students, and staff to navigate policies, issues, concerns, and conflicts without fear of reprisal or judgment.

Contact Info

USC Office of the Ombuds
UPC: (213) 821-9556
upcombuds@usc.edu

HSC: (323) 442-0341
hscombuds@usc.edu

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Donor Gift Restrictions

  • Naming rights
  • Designation of use of funds
  • Condition on use of funds
  • Quid pro quo (providing of anything in value in return)
  • In-kind contributions
  • Donation of Equipment

Contact Info

University Advancement

University Advancement
(213) 740-2211

Office of the General Counsel

Office of the General Counsel
UPC: (213) 740-7922
HSC: (323) 442-1336
gcoffice@usc.edu

Relevant Policy

USC Gift Acceptance and Campaign Counting Policy
Describes USC policy and procedure regarding the making of all gifts to the university.

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Drug-Free Workplace

  • Alcohol and Event Planning Guidelines
  • Health Risks Associated With Use of Drugs and Alcohol
  • Resources for Faculty and Staff
  • Overview of Sanctions for Violations of University Policy

Contact Info

Office of Culture, Ethics and Compliance

Office of Culture, Ethics and Compliance
(213) 740-8258
compliance@usc.edu

Office of Student Affairs

Office of Student Affairs
(213) 740-2421

Relevant Policy

USC Drug-Free Policy
Provides overview of USC Policy regarding drug and alcohol use, along with resources for faculty, students, and staff.

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E – back to top ↑

Earthquake Preparedness

  • Creating an internal emergency plan.
  • Earthquake preparedness training
  • Emergency resources in the event of an earthquake

Contact Info

Office of Fire Safety and Emergency Planning
(213) 740-6197
firesafety@usc.edu

Relevant Policy

Emergency Management – Business Continuity and IT Disaster Recovery
Describes university approach to handling emergencies.

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Effort Reporting

  • eCert
  • Appropriate charging of effort on sponsored projects
  • Questions about Institutional Base Salary (IBS)

Contact Info

Office of Financial Analysis
(213) 821-1937
ecert@usc.edu

Relevant Policy

Effort Reporting and eCert Policies and Guidance
Provides policy and guidance on rules and procedures regarding effort reporting and use of eCert, USC’s on-line effort certification application.

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Emergency Preparedness

  • Coordination, preparation, and training resources
  • Campus emergency operations plan
  • Building evacuation drills
  • Preparation of internal emergency plan

Contact Info

Office of Fire Safety and Emergency Planning
(213) 740-6197
firesafety@usc.edu

Relevant Policy

Emergency Management – Business Continuity and IT Disaster Recovery
Describes university approach to handling emergencies.

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Employee Orientation/Onboarding

  • General Orientation
    • USC History, Mission and Strategic Plan
    • Payroll and USC Policies
    • University Services & Resources For Staff
    • Transportation Options
    • Mandatory Safety and Emergency Preparedness Information
  • Benefits Orientation
    • Health, Dental and Vision Benefits
    • Life Insurance
    • Retirement Plans
    • Tuition Assistance
    • Benefits Enrollment

Contact Info

USC Employee Gateway

USC Employee Gateway
(213) 821-8100
uschr@usc.edu

Human Resources Division

Human Resources Division

Relevant Policy

Orientation Information for New Staff and Faculty

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Employment Discrimination / Harassment

  • Complaints regarding discrimination/harassment based on a protected class (race, religion, national origin, gender, age, disability, sexual orientation, Vietnam veteran status) involving staff and faculty
  • Reporting procedures
  • Investigative procedures

Contact Info

Office for Equity, Equal Opportunity, and Title IX
(213) 740-5086
eeotix@usc.edu

Relevant Policy

Prohibited Discrimination, Harassment, and Retaliation
Sets forth university procedures for addressing complaints of discrimination and harassment.

Employment and Workplace Issues
USC policies related to employment and workplace issues.

Faculty Handbook, Chapter 6-B
USC policies related to discrimination, harassment, and retaliation.

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Export Controls

  • Restrictions on publication of research results
  • Nationality restrictions on personnel access to the conduct of research
  • University-related foreign travel
  • Exports to foreign countries

Contact Info

Office of Culture, Ethics and Compliance
(213) 740-8258
compliance@usc.edu

Relevant Policy

Faculty Handbook, Chapter 5-B
Outlines university’s commitment to conducting unrestricted, fundamental research.

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F – back to top ↑

Faculty Workplace Disputes/ Grievance

  • Faculty appointments
  • Promotions
  • Tenure
  • Contracts
  • Salaries

Contact Info

Office of the Vice Provost for Academic and Faculty Affairs
(213) 740-6715
vpafa@usc.edu

Relevant Policy

Faculty Handbook, Chapter 7
Explains the issues that may be subject to the grievance process; sets forth the procedures for addressing faculty grievances, including grievance hearing procedures.

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FERPA / Education Records

  • Access to student education records
  • Rights to inspect, review, and/or correct his/her records
  • Types, locations and custodians of education records
  • Restricting release of student records

Contact Info

Office of Academic Records and Registrar
(213) 740-6963
(213) 740-1164
Ferpahelp@usc.edu

Relevant Policy

Student Records Policy
Defines protected education records; describes procedures to inspect and correct records; explains circumstances under which education records may be disclosed.

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Financial Aid

  • Applying for and receiving financial aid
  • Grants & Scholarships
  • Loans
  • Work-Study & Jobs
  • Billing & Student Accounts

Contact Info

Financial Aid Office
(213) 740-4444

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Fire Safety

  • Emergency Operation Center
  • Building Evacuation Drills
  • Fire Safety and Fire Extinguisher Training
  • USC Fire Watch Implementation Checklist
  • Building Fire Protection and Life Safety Systems
  • Fire Watch Implementation Checklist
  • Fire Safety Fact Sheets
  • “Hot Work Program and Permits”

Contact Info

Office of Fire Safety and Emergency Planning
(213) 740-6197
firesafety@usc.edu

Relevant Policy

Emergency Management – Business Continuity and IT Disaster Recovery
Describes university approach to handling emergencies.

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G – back to top ↑

Government Relations

  • Advocacy to federal and state government related to the university’s core academic, research, public affairs, and business interests
  • Assisting policymakers by providing access to research and expert faculty for testimony and briefings
  • Liaison between university and federal and state government officials
  • Trojans in Public Service
  • Student internship opportunities

Contact Info

USC Office of Local Government Relations

USC Office of Local Government Relations
(213) 743-2230

USC Office of State Government Relations

USC Office of State Government Relations
(916) 442-6911 ext. 21

USC Office of Federal Relations

USC Office of Federal Relations
(202) 824-5874

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H – back to top ↑

Hazardous Waste

  • Hazardous Waste Management and Disposal
  • Chemical Disposal
  • Biological Disposal
  • Standard Operating Procedures
  • Training

Contact Info

Hazardous Waste Management and Disposal Program
(323) 442-2200
hazmat@usc.edu

Relevant Policy

Environmental Health and Safety Policies, Hazardous Waste Management (Environmental Management) Policy
Defines the types of waste that are considered hazardous; provides waste minimization standards; assigns responsibilities for hazardous waste management and disposal.

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Healthcare Professional Clinical Billing (doctors, dentists, allied health professionals)

  • Medicare/Medi-Cal Billing Rules
  • Clinical Trials Billing
  • Non-government Billing obligations

Contact Info

Office of Culture, Ethics and Compliance
(323) 442-8588
compliance@usc.edu

Relevant Policy

Healthcare Provider Billing Compliance Policies and Procedures

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Healthcare Professional Relationships with Industry (Pharmaceutical and biotechnology companies, device and medical equipment manufacturers, and other health care suppliers)

  • Consulting Arrangements and Industry-Sponsored Speaking Engagements
  • Gifts, Invitations, and Free Meals
  • Attendance at Industry-Sponsored Conferences
  • Education Grants and Trainee Scholarships
  • Unrestricted Grants
  • Industry-Sponsored Research Projects
  • Training and Education Regarding Use of Medical Devices
  • Pharmaceutical Samples, Discounts, and Other Reductions in Price
  • Site Access by Industry Representatives
  • Ghostwriting

Contact Info

Office of Culture, Ethics and Compliance
(323) 442-8588
compliance@usc.edu

Relevant Policy

Relationships with Industry Policy
Defines Healthcare Professionals subject to policy; sets forth guidelines on permissible interactions; describes disclosure and approval process related to consulting activity.

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HIPAA Privacy and Security

  • Definitions of Protected Health Information (PHI)
  • Appropriate Use and Disclosure of PHI
  • Patient Access to PHI
  • Protecting the Security of PHI
  • Use of PHI for Research Purposes
  • Forms and Resources
  • Business Associate Addendums

Contact Info

Office of Culture, Ethics and Compliance
(323) 442-8588
compliance@usc.edu

Relevant Policy

HIPAA Privacy Rule: Policies
HIPAA Privacy Rule: Forms and Other Resources

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Hospital Billing

Contact Info

Office of Culture, Ethics and Compliance

Office of Culture, Ethics and Compliance
(323) 442-8588
compliance@usc.edu

Keck Hospital of USC – Billing and Insurance (KH)

Keck Hospital of USC – Billing and Insurance (KH)
(888) 670-1431

USC Norris Cancer Hospital – Billing (NCH)

USC Norris Cancer Hospital – Billing (NCH)
(888) 670-1431

USC Verdugo Hills Hospital (VHH) – Billing

USC Verdugo Hills Hospital (VHH) – Billing
(818) 790-7100

Relevant Policy

Keck Hospital of USC: Online Policies and Procedures

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Human Subjects Protection Program (HSPP)

  • HSPP Policies and Procedures
  • Education and Training for those who conduct human subjects research
  • GCP Training
  • Responsible Conduct of Research Training
  • AAHRPP Accreditation

Contact Info

Office for the Protection of Research Subjects (OPRS)
(213) 821-1154
oprs@usc.edu

Relevant Policy

University of Southern California Human Subjects Protection Program (HSPP) Policies and Procedures
Describes program; explains roles and responsibilities of the Institutional Review Boards (IRB); explains IRB review and approval process; explains informed consent requirements; sets forth rules related to special/vulnerable research subjects; provides forms and resources.

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Human Subjects Research /Institutional Review Board (IRB)

  • iStar (IRB Application System)
  • Questions regarding protocols under review
  • Initial and continuing review of protocols
  • Expedited/exempt review
  • Informed consent
  • Minimizing risk in human subjects research
  • Maintaining privacy and confidentiality
  • Forms and Templates
  • Student queries related to human subjects research
  • CITI (Human Subjects Education Program)
  • IRB Reviewer Guidelines
  • Human Subjects Research brochures

Contact Info

Institutional Review Board (IRB)
(323) 442-0114
IRB@usc.edu

Relevant Policy

University of Southern California Human Subjects Protection Program (HSPP) Policies and Procedures
Describes program; explains roles and responsibilities of the IRB; explains IRB review and approval process; explains informed consent requirements; sets forth rules related to special/vulnerable research subjects; provides forms and resources.

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I – back to top ↑

Immigration/Visa Issues (Faculty/staff, student)

  • Faculty/ staff/ student Visa Services
  • I-20 questions
  • F-1/ J-1 Student Employment
  • J-1 Student Exchange visitor program
  • Curricular Practical Training (CPT)
  • Optional Practical Training (OPT)
  • Housing for International Students
  • Tax and Travel Guidance
  • Driver’s License

Contact Info

Office of International Services
(213) 740-2666
ois@usc.edu

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Indirect Costs / Facilities & Administrative (F&A)

  • Indirect cost rate proposal
  • Fringe Benefit Proposal
  • Guidance on indirect vs. direct costs on specific research projects

Contact Info

Office of Financial Analysis
(213) 821-1937
ofa@usc.edu

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Information Security

  • Types of university-related information subject to heightened security
  • Guidance on physical and technical security
  • Roles and responsibilities
  • Evaluation of information systems for security purposes
  • Reporting of information security breaches
  • How to Obtain Free Credit Report

Contact Info

Information Technology Services (ITS)
(213) 740-5555
consult@usc.edu
security@usc.edu

Relevant Policy

Information Security Policy
Identifies categories of information entitled to heightened protection; describes methods to provide physical and technical security of such information; explains responsibilities of stewards, managers, and users of university information; describes the obligation for reporting security breaches; provides additional university and external resources regarding information security.

Network Infrastructure Use Policy
Explains university ownership of network infrastructure; establishes responsibilities of faculty, staff, students, and other employees in protecting and securing network infrastructure; sets forth access authorization procedures and virus protection and patch management procedures.

Employee Email
When using email to conduct official university business, employees must use USC email exclusively.

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Insurance at USC

  • Certificates of insurance
  • Risk control and risk financing
  • Occupational and non-occupational disability programs
  • Property claims
  • University-owned vehicle damage claims
  • Use of personal vehicles for university business
  • Personal injury to non-employees
  • Violence in the workplace
  • USC field trip guidelines
  • Campus helicopter landing procedure

Contact Info

Risk Management & Insurance Department
(213) 740-6203

Relevant Policy

Insurance Policies and Procedures
Requires that all university insurance-related activities be coordinated with the Risk Management Department; provides references to other relevant university policies.

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Intellectual Property / Technology Licensing

  • Protecting ideas
  • Invention disclosures
  • MTA’s, CDAs
  • License Agreements
  • Master Research Collaboration Agreements
  • Marketing of inventions to potential investors and licensees
  • Innovation programs: Technology Access Grants, Startup Program, Student Interns
  • Faculty and Student business plan competitions

Contact Info

USC Stevens Center for Innovation
(213) 821-5000

Relevant Policy

University of Southern California Intellectual Property Policy
Describes various type of intellectual property protection; explains ownership of intellectual property; sets forth invention disclosure process; explains royalty-sharing between university and inventor.

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International Collaborations / Global Engagement

  • USC Global Database
  • Worldwide collaborations with peer institutions
  • USC International Academy

Contact Info

USC Strategic and Global Initiatives
(213) 740-2852
uscglobal@usc.edu

Relevant Policy

International Collaborations and Export Controls Policy
This policy describes the laws and university procedures that apply to these activities and interactions.  It is divided into sections applicable to: Research and teaching, international travel, doing business with international partners, restrictive trade practices and boycotts.

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J – back to top ↑

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K – back to top ↑

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L – back to top ↑

Laser Safety

  • Laser Safety Manual
  • Registration of Lasers
  • Transfer of Lasers
  • Laser Usage Log
  • Request service

Contact Info

Environmental Health & Safety Department (EH&S)
(323) 442-2200
radsafety@usc.edu

Relevant Policy

Injury and Illness Prevention
General information; authorization to use lasers; procurement and use of laser systems; personal protective equipment; general instructions for auxiliary personnel; training requirements for laser users; Class 3B warning sign; Class 4 warning sign.

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Legal Affairs and Professionalism

  • Office of General Counsel
  • Office of Ethics & Compliance
  • Office of Internal Audit
  • Office of Professionalism and Ethics

Contact Info

Office of Legal Affairs and Professionalism (OLAP)

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M – back to top ↑

Medical Surveillance

  • Sharps protection
  • Identification of conditions that could lead to occupational disease
  • Compliance with state and federal regulations that require medical monitoring
  • Tracking of occupational injuries, illnesses, and exposures
  • Respiratory Protection Program
  • Hearing Conservation Program
  • Surveillance for animal exposures
  • Hepatitis B Immunization

Contact Info

Environmental Health & Safety Department (EH&S)
(323) 442-2200
injuryprevention@usc.edu

Relevant Policy

Injury and Illness Prevention
Requires schools and departments to take engineering, administrative, and personal protective measures as appropriate to minimize employee exposures to hazardous biological, chemical, physical, or radioactive agents; establishes roles and responsibilities.

Medical Surveillance Program Description
Applicable regulations and standards; Roles and responsibilities; occupations that require medical surveillance; types of medical surveillance performed; exposure monitoring requirements.

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Misappropriation of Assets

  • Theft of university property
  • Embezzlement of university assets
  • Fraud
  • Reporting of suspected misappropriation

Contact Info

Office of Audit Services
(323) 397-6943
uscaudit@usc.edu

Relevant Policy

Misappropriation of University Assets
Roles and responsibilities; reporting of suspected violations; explanation of investigation process; description of potential disciplinary action; explanation of appeal process.

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N – back to top ↑

NCAA Compliance

  • Rules Education
  • Coaches Certification Exam
  • Rules for Athletes and Parents
  • Professional Sports Counseling Panel
  • NCAA Rules & Bylaws
  • NCAA Health and Safety
  • NCAA Drug Testing Program
  • Sports Wagering
  • Conduct and Employment of Athletics Personnel
  • Amateurism
  • Recruiting
  • Tryout Forms
  • Academic Eligibility
  • Playing and Practice Seasons

Contact Info

Office of Athletic Compliance
(213) 740-6127
Staff Contact List

Relevant Policy

Athletics Compliance Links and Educational Resources
Describes Policies and Procedures for coaches and staff; athletes and parents; prospective student-athletes; alumni, boosters, faculty, and fans.

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Occupational Safety & Health Administration (OSHA)/Worker Safety

  • Report a safety concern or obtain general workplace safety information
  • Compressed gas
  • Electrical
  • Fall Protection
  • Medical and First Aid
  • Powered Industrial Trucks
  • Machine guarding
  • Hot work
  • Tools and Equipment
  • Trenching
  • Walking and Working Surfaces
  • Request Hazmat pick-up
  • Ergonomic evaluation request
  • Hazard communication
  • Laser usage log
  • Chemical Waste Disposal Record Form
  • Lockout/Blackout
  • Means of egress

Contact Info

Environmental Health & Safety Department (EH&S)
(323) 442-2200
injuryprevention@usc.edu

Relevant Policy

Resources

  • Injury and Illness Program
  • Means of Egress Program
  • Hazard Communication Program
  • Vehicle Safety Program
  • Confined Spaces
  • Personal Protective Equipment (PPE)
  • Fall Protection/Fall Arrest
  • Forklift Safety/Training
  • Lock-Out/Tag-Out
  • Diving Safety

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Payroll

  • TrojanTime
  • WorkDay
  • Direct Deposit
  • Year-end tax forms
  • Payments to short-term international visitors
  • Payroll and tax forms
  • Schedules

Contact Info

University Payroll Services
UPS:(213) 740-8855
HSC:(323) 442-2775
payroll@usc.edu

Relevant Policy

Employee Records
Explains rights of access to and inspection of personnel records, including payroll information.

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Peer-to-Peer File Sharing

  • Uploading, downloading, or sharing of copyrighted material
  • Prohibited activities
  • Copyright infringement notifications
  • Appropriate downloading

Contact Info

Information Technology Services (ITS)
(213) 740-5555
consult@usc.edu

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Personnel Records

  • Inspecting personnel records by authorized university officials
  • Employee inspection of personnel file
  • Employee copy of his or her own payroll records
  • Releases of employee information outside the university

Contact Info

Human Resources Administration (HR Partners)
(213) 821-1111
uschr@usc.edu

Relevant Policy

Employee Records
Explains rights of access to and inspection of personnel records, including payroll information.

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Policy Violations

  • Concerns about workplace conduct involving staff or faculty, including violence in the workplace, that fall outside the strict purview of existing investigative units
  • Complaints that do not relate to Title IX or a protected characteristic, such as conduct that violates our policies against bullying, simple harassment, and intimidation

Contact Info

Office of Conduct, Accountability, and Professionalism (OCAP)
(323) 442-0488
ocap@usc.edu

Relevant Policy

Conduct in Violation of University Policy
The Office of Conduct, Accountability, and Professionalism (OCAP) investigates violations of university policy as a last alternative for conduct that has been identified by Human Resources (HR)/Faculty Affairs (FA) or is reported independently by an affected party, if the conduct is persistent, pervasive or significant, and for which university level discipline or sanction is warranted. OCAP will investigate conduct that is unamenable to correction by HR/FA; transcends single interaction or affected party; is significant on its face (violence/threat, retaliation or abuse of power); needs fact finding beyond the capacity of HR/FA and which does not involve a protected class or compliance issue.

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Political Activity/Lobbying

  • Involvement in campaigns for public office
  • Statements by the university or its employees in connection with a campaign for public office
  • Statements regarding pending or current legislation, ballot measure, proposition, law or ruling

Contact Info

USC Government and Civic Engagement
(213) 740-5371
civiceng@usc.edu

Relevant Policy

Political Activity Policy
Prohibits participation by USC in any political campaign on behalf of (or in opposition to) any candidate for public office; prohibits individual employees from engaging in such participation on behalf of the university; precludes statements taking a position or expressing an opinion on behalf of the university on pending or current legislations, ballot measure, proposition, law or ruling.

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Purchasing (Independent Contractors)

  • Appropriately classifying independent contractors
  • Independent contractor processes
  • Reference Guides
  • Independent contractors who are not US citizens
  • Independent contractor agreements

Contact Info

Department of Procurement and Payment Services (formerly Disbursement Control and Accounts Payable)
(213) 740-2281
(213) 740-2716
purchasing@usc.edu

Relevant Policy

Independent Contractors Policy
Policies and Procedures for Classifying and Engaging Independent Contractors
Definitions and checklists to ensure proper classification; steps for processing payment; tax reporting/withholding and reporting requirements; employee vs. independent contractor checklist.

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Purchasing (Vendor Eligibility)

  • Establishing new suppliers/vendors
  • Minimum supplier requirements
  • Selecting responsive and qualified suppliers
  • Reviewing and signing vendor contracts
  • Monitoring supplier-contract performance

Contact Info

Department of Procurement and Payment Services (formerly Disbursement Control and Accounts Payable)
(213) 740-2281
(213) 740-2716
purchasing@usc.edu

Relevant Policy

Purchasing Policies
Sets forth requirements for vendor eligibility.

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Radiation Materials and Safety

  • Radiation Safety Committee
  • Radiation Safety Manual
  • Lab relocation
  • Education and training requirements
  • Forms related to use of radioactive material

Contact Info

Radiation Safety
(323) 442-2200
radsafety@usc.edu

Relevant Policy

Radiation Safety Manual
Authorization to use radioactive material; procurement and use of radioactive material; Radiation Safety committee; training and safety procedures; emergency procedures; DPS, maintenance, housekeeping, and pathologist personnel instructions.

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Record Management

  • Retention of records
  • Destruction of records
  • Guidance on types of records that must be retained and for how long

Contact Info

Office of the General Counsel
UPC: (213) 740-7922
HSC: (323) 442-1336
gcoffice@usc.edu

Relevant Policy

Record Management Policy
Assigns responsibility for record use, retention, and destruction; establishes various categories of records and describes official repositories for various types of records; provides record retention schedule.

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Research Misconduct

  • Falsification, fabrication or plagiarism in research
  • Making a research misconduct allegation
  • Inquiry/Investigation process

Contact Info

Office of Research
(213) 740-6709
vice.president.research@usc.edu

Relevant Policy

Scientific Misconduct Policy
Defines misconduct and to whom policy applies; describes the allegation, Inquiry, and Investigation process; sets forth reporting obligations (where applicable).

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Sexual Misconduct/Violence

  • Sexual misconduct (including harassment and assault)
  • Dating violence
  • Domestic violence
  • Intimate partner violence
  • Stalking

Contact Info

Title IX Office

Title IX Office – for student misconduct
(213) 821-8298
titleix@usc.edu

Office for Equity, Equal Opportunity, and Title IX

Office for Equity, Equal Opportunity, and Title IX – for student misconduct
(213) 740-5086
eeotix@usc.edu

Relationship and Sexual Violence Prevention and Services (RSVP)

Relationship and Sexual Violence Prevention and Services (RSVP) – therapeutic services
(213) 740-4900
eshcrsvp@usc.edu

Relevant Policy

Prohibited Discrimination, Harassment, and Retaliation (Staff)
Outlines prohibited behaviors and explains process for reporting violations.

Student Misconduct: Sexual, Interpersonal and Protected Class Policy
Defines sexual misconduct, sexual assault, dating violence, domestic violence, intimate partner violence, and stalking; explains university expectations and affirmative consent standard; describes reporting and investigation process; outlines disciplinary procedures.

Faculty Handbook, Chapter 6-B
USC policies related to harassment and retaliation.

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Signage

  • Posting signs/banners
  • Content of signs/banners
  • Posting locations

Contact Info

Real Estate & Asset Management
(213) 821-3070

Relevant Policy

Signage Policy
City and university requirements for posting signs and banners, including size, duration, and content; lists USC offices that may need to review requests for sign approval.

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Small/Female/Minority-Owned Business

  • Policies, Procedures, and Forms
  • Promoting accessibility to and awareness of Diverse Suppliers
  • Diverse Supplier database
  • Government subcontract plans in compliance with the FAR and DFARS
  • Preparation of “Good faith effort” diverse supplier usage proposals
  • Submission of diverse supplier compliance reports to applicable governmental agencies
  • Outreach programs

Contact Info

USC Small Business Diversity Office
(213) 740-2281
(213) 740-2716
supplier@usc.edu

Relevant Policy

Diverse Supplier Guidelines
Roles and responsibilities; defines “Diverse Suppliers”; provides Diverse Supplier goals by group and source of funds; outlines penalties for false representations regarding Diverse Supplier status.

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Smoke-Free Workplace

  • Questions regarding prohibitions on smoking
  • Outdoor areas where smoking is permitted

Contact Info

Environmental Health & Safety Department (EH&S)
(323) 442-2200
ehs@usc.edu

Relevant Policy

Smoke-Free Policy
Prohibitions on smoking on or in university property.

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Staff Wage and Hours

  • Alternative work schedule
  • Attendance records
  • Compensation
  • Meal periods
  • Overtime
  • Rest periods
  • Work Schedule
  • Holiday schedule
  • Standard letters and forms
  • Equal Opportunity and Affirmative Action

Contact Info

Human Resources Administration (HRA)
(213) 821-8100
uschr@usc.edu

Relevant Policy

Staff Wage and Hour Policies
Listing of all university Staff Wage and Hour policies, addressing issues such as overtime, work schedule, holiday schedule, and compensation.

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Staff Workplace Employment Disputes (non-discriminatory)

  • Supervisor/subordinate disputes
  • Peer disputes

Contact Info

Human Resources Administration (HRA)
(213) 821-8111
uschr@usc.edu

Relevant Policy

Staff Complaint Process
Describes eligibility to bring complaint under the policy; explains departmental and university processes for handling complaints; provides protection from retaliation for making good faith complaint.

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Stem Cell Research/Stem Cell Research Oversight Committee (SCRO)

  • Procurement or use of human oocytes
  • Use of human embryos
  • Derivation of a covered stem cell line
  • In vitro research using existing covered stem cell lines
  • Introduction of covered stem cell lines into the brains of animals at any state of embryonic, fetal or post-natal development
  • Introduction of covered stem cell lines into a live human

Contact Info

Stem Cell Research Oversight Committee (SCRO)
(323) 442-8084

Relevant Policy

University of Southern California Human Subjects Protection Program (HSPP) Policies and Procedures, Chapter 7

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Student Conduct

  • Reporting an incident
  • Review process
  • Appeal Guidelines
  • Resources for faculty and family

Contact Info

Office of Student Judicial Affairs and Community Standards (SJACS)
(213) 821-7373
sjacs@usc.edu

Relevant Policy

University Student Conduct Code – Part B
General disciplinary principles; student conduct expectations; nonacademic violations review process; academic integrity review process; appeals process; student conduct records; sanctions for violations of Code.

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Subpoenas

  • What to do after receiving a subpoena
  • Guidance and direction on appropriately responding to a subpoena related to university responsibilities

Contact Info

Office of the General Counsel
UPC: (213) 740-7922
HSC: (323) 442-1336
gcoffice@usc.edu

Relevant Policy

Acceptance of Summons, Complaints and Subpoenas
Sets forth rules for acceptance of subpoenas seeking various types of university records and testimony.

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Sustainability

  • USC Green Office Certification Program
  • Eco-Initiatives and Sustainable Projects Portal
  • Sustainability resources
  • Waste and recycling resources
  • Carpooling
  • Green Buildings
  • Green cleaning
  • Sustainable Transportation

Contact Info

USC Sustainability
sustainability@usc.edu

Relevant Policy

Sustainability 2020
Sustainability 2028

University-adopted sustainability goals. Sustainability goals cover the following areas:

  • Education and Research
  • Engagement
  • Energy and Greenhouse Gas Emissions
  • Procurement
  • Transportation
  • Waste

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Tax issues/IRS

  • UBIT (Unrelated Business Income Tax)
  • General Ledger Information

Contact Info

Office of the Comptroller

Office of the Comptroller
(213) 821-1900

University Taxation Services

University Taxation Services
(213) 821-1986

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Workers’ Compensation

  • Filing a Claim
  • Medical Care for work-related injuries
  • Benefits
  • Nurse Health Advocate
  • Self-Insurance certificate

Contact Info

Workers’ Compensation
(213) 740-6205

Relevant Policy

Medical Leave Policy
Anti-discrimination rules applicable to those who file workers’ compensation claims; describes medical leave benefits.

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Workplace Health and Wellness

  • Work/life support at USC
  • Faculty/staff counseling and consultation
  • Faculty, management, and departmental consultation
  • Family and dependent care
  • Workplace health and wellness (stress reduction, depression and anxiety, alcohol and drug abuse, health and fitness)
  • Presentations, groups, and workshops

Contact Info

USC Center for Work and Family Life
(213) 821-0800
cwfl@usc.edu

Relevant Policy

CWFL Blog and Resources
Resource for work-life balance, performance, relationships, behavioral health, and career development.

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