Who Do I Call If?


A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | Z

A – back to top ↑

 

Accounting/Internal Controls

Contact Info

Office of Audit Services
(213) 740-8258
compliance@usc.edu

Relevant Policy

Accounting and Auditing Complaint Reporting
Outlines procedures for the submission, receipt, retention, and treatment of complaints received regarding accounting, internal accounting controls, or auditing matters.

Affirmative Action/Diversity

  • Affirmative Action Compliance questions

Contact Info

Office of Equity and Diversity
UPC: (213) 740-5086
HSC: (323) 442-2020
oed@usc.edu

Relevant Policy

Equal Opportunity, Affirmative Action and Non-Discrimination
Describes the university’s commitment to providing equal opportunities to all.

Anatomic Materials

  • Anatomical Gift Program
  • Willed Body Program

Contact Info

The Anatomical Gift Program at USC
(323) 442-1229
(323) 442-1191

Relevant Policy

Human Anatomic Materials Procurement
Outlines policies and procedures for the procurement, receipt, and disposal of anatomical materials.

Animal Use Research/Animal Care

  • Veterinary Care
  • Animal Care
  • Oversight of use of animals in research
  • Institutional Animal Care and Use (IACUC) Committee

Contact Info

Department of Animal Resources
(323) 442–1689
daradm@usc.edu

Relevant Policy

Investigator Manual
Provides information regarding the laws, regulations, and policies pertaining to appropriate animal care and use in research and teaching; the mechanism to obtain approval for animal use from the IACUC; the policies, procedures, and services of the Department of Animal Resources related to the care of animals.

B – back to top ↑

 

Benefits at USC

  • COBRA
  • Employee benefit programs Health benefits
  • Retirement programs
  • Financial security
  • Educational benefits

Contact Info

Benefits Administration
(213) 821-8100
uschr@usc.edu

Relevant Policy

Employee Benefit Programs and How They Work at USC

Biological Agents, Research with

  • Recombinant DNA
  • Potentially infectious microorganisms
  • Biologically derived toxins
  • Select Agents
  • Human cell lines

Contact Info

Institutional Biosafety Committee (IBC)
(323) 442-2200
IBC@admin.usc.edu

Relevant Policy

Institutional Biosafety Forms and Standard Operating Procedures

C – back to top ↑

 

Campus Crime Reporting

  • Reporting of suspicious, unusual, or criminal activity
  • Obtaining a copy of a report
  • Crime prevention tips/resources

Contact Info

Department of Public Safety (DPS)
UPC Emergency: (213) 740-4321
UPC Business/Non-Emergency: (213) 740-6000
HSC Emergency: (323) 442-1000
HSC Business/Non-Emergency: (323) 442-1200

Relevant Policy

DPS Annual Security Report

Campus Violence

  • Campus Violence Prevention
  • Campus Violence Response
  • Violence in the Workplace
  • TrojansAlert Emergency Notification System

Contact Info

DPS

Department of Public Safety (DPS) – Emergencies and immediate threats of harm
UPC Emergency: (213) 740-4321
HSC Emergency: (323) 442-1000

Equity and Diversity

Office of Equity and Diversity – Concerns regarding faculty and staff
UPC: (213) 740-5086
HSC: (323) 442-2020
oed@usc.edu

Office of Student Affairs

Office of Student Affairs – Concerns regarding students
(213) 740-2421

Safety Tips & Training (Department of Public Safety) – Crime prevention outreach services and programs

Relevant Policy

Violence-Free Campus
Describes acts of violence covered by the policy; describes reporting and assessment procedures to be followed were an alleged act of violence may have occurred; explains role of Threat Assessment Panel; provides overview of possible findings and related disciplinary action.

Chemical Safety

  • Lab Safety Resources
  • Chemical Hygiene Plan
  • Carcinogens
  • Precursor Chemicals
  • Environmental Affairs
  • Research with Controlled Substances
  • iSustain (Green Chemistry)
  • Hazardous Waste Management/Disposal
  • Transporting Chemicals On Campus
  • Compressed Gas Safety
  • Mercury Hazard and Replacement

Contact Info

Environmental Health & Safety Department (EH&S)
(323) 442-2200
labsafety@usc.edu

Relevant Policy

Environmental Health and Safety Policies

Community Relations

  • Educational, cultural, and developmental opportunities for children who live in immediate USC neighborhood
  • Safety promotion in university neighborhoods
  • Promoting business establishment in immediate vicinity of campus
  • Encouraging USC employees to own and occupy housing in campus neighborhoods
  • Promotion of employment opportunities for those who live in surrounding neighborhoods

Contact Info

USC Government and Civic Engagement
(213) 743-2073

Conflicts of Interest – Business Practices

  • Vendor Relationships
  • Conflict of Commitment
  • Outside Educational Activity
  • Endorsements
  • Personal Use of University Assets
  • Participation in Employment-Related decisions related to family/spouse/domestic partner

Contact Info

Office of Compliance
(213) 740-8258

Relevant Policy

Conflict of Interest in Professional and Business Practices
Identifies conflict scenarios that must be disclosed; Describes disclosure mechanism; Explains how identified conflicts are addressed; Prohibits certain types of conflicts.

Conflicts of Interest in Research – Individual

  • Outside consulting activity related to a research project
  • Ownership interests and management roles in outside entities that might economically benefit from a research project
  • Use of students to perform services for outside entities in which researcher maintains a financial interest

Contact Info

Office of Research

Office of Research
(213) 740-6709
vice.president.research@usc.edu

Office of Compliance

Office of Compliance
(213) 740-8258
compliance@usc.edu

Relevant Policy

Conflict of Interest in Research Policy
Identifies research conflict scenarios related to financial interests held by researchers; Describes disclosure and conflict evaluation process; Explains how identified conflicts are managed.

Conflicts of Interest in Research – Institutional

  • Research involving university held intellectual property (e.g. patents), particularly clinical trials

Contact Info

Office of Research
(213) 740-6709
vice.president.research@usc.edu

Relevant Policy

Institutional Conflict of Interest in Research Policy
Identifies research conflict scenarios related to financial interests held by USC; Describes disclosure and conflict evaluation process; Explains how identified conflicts are managed

Contract Signature Authority

Contact Info

Office of the General Counsel
(213) 740-7922

Relevant Policy

Authority to Sign Contracts and Agreements
Review requirements of new agreements; Authorized signers of agreements

Cost Transfers

  • SPA Journal Voucher process
  • Definitions of allowable Expense Transfers
  • Procedures for processing an Expense Transfer
  • Requirements to process payroll and non-payroll Expense Transfers
  • Guidance on what to do when account/award is set up late and costs on a non-sponsored account have already been incurred

Contact Info

Sponsored Projects Accounting (SPA)
(213) 740-5381

Relevant Policy

Cost Transfer Policy
Explains the requirements and procedure for Cost Transfers on Sponsored Project Accounts

Courseware Ownership

  • Courseware defined
  • Rights of university and faculty with respect to courseware
  • Income distribution arising out of licensing or sale of courseware

Contact Info

Office of the Vice Provost for Academic and Faculty Affairs
(213) 740-6715
vpafa@usc.edu

Relevant Policy

University of Southern California Courseware Policy
Defines “Courseware”; explains ownership rights of faculty and university regarding courseware; contains rules on competition with the university and conflicts of interest

Courseware Preparation and Ordering

  • USC Bookstores
    • Faculty textbook ordering – forms and procedures
    • Deadlines for ordering textbooks
  • University Custom Publishing
    • Ordering of custom course readers
    • Copyright clearance
    • Out of print books
    • Business Case Studies
    • In-Class Handouts

Contact Info

USC Bookstores – Book Division

USC Bookstores – Book Division
(213) 740-8398
uscCourseMaterials@gmail.com

University Custom Publishing

University Custom Publishing
(800) 934-9313
Custom.Publishing.Readers@usc.edu

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Defensive Driving

  • Training requirements for employees authorized to drive University-owned vehicles, including electric carts, automobiles, trucks, cans, trams and busses for University business.
  • Training
  • Course fees

Contact Info

USCTransportation

USCTransportation – trams, shuttles & buses and the campus cruiser program
(213) 740-3575

Risk Management & Insurance Department

Risk Management & Insurance Department – University-owned vehicles including electric carts, auto, trucks, cars etc.

Relevant Policy

Vehicle/Driver Safety Policy

Disability Services (Faculty/Staff/Students)

  • Human Resources Administration (HRA)
    • Issues related to accommodation for disabled faculty/staff
    • Basic, short-term, long-term disability Plans
    • Disability benefits
    • How to File a Disability Claim
    • Forms
    • Family Leave
  • Disability Services and Programs (DS&P)(for students)
    • Assistance in providing readers, scribes, note-takers and interpreters
    • Advocacy with faculty
    • Special accommodations for test-taking needs
    • Auxiliary aid and equipment loans
    • Assistance with architectural barriers
    • Information on accessible seating at USC sporting events
    • Assistive technology
    • Support for individual needs
    • Information on various disabilities

Contact Info

Human Resources Administration (HRA)

Human Resources Administration (HRA) – faculty/staff
(213) 821-8111
uschr@usc.edu

Benefits Administration

Benefits Administration – faculty/staff
(213) 821-8100
uschr@usc.edu

Disability Services and Programs (DSP)

Disability Services and Programs (DSP) – student
(213) 740-0776
ability@usc.edu

Relevant Policy

Family Care and Medical Leave Policy

Donor Gift Restrictions

  • Naming rights
  • Designation of use of funds
  • Condition on use of funds
  • Quid pro quo (providing of anything in value in return)
  • In kind contributions
  • Donation of Equipment

Contact Info

University Advancement

University Advancement
(213) 740-2211

Office of the General Counsel

Office of the General Counsel
(213) 740-7922

Relevant Policy

USC Gift Acceptance and Campaign Counting Policy
Describes USC policy and procedure regarding the making of all gifts to the university.

Drug-Free Workplace

  • Alcohol and Event Planning Guidelines
  • Health Risks Associated With Use of Drugs and Alcohol
  • Resources for Faculty and Staff
  • Overview of Sanctions for Violations of University Policy

Contact Info

Office of Compliance
(213) 740-8258
compliance@usc.edu

Relevant Policy

USC Drug Free Policy
Be Well USC Website
Provides overview of USC Policy regarding drug and alcohol use, along with resources for faculty, students, and staff.

E – back to top ↑

 

Earthquake Preparedness

  • Creating an internal emergency plan.
  • Earthquake preparedness training
  • Emergency resources in the event of an earthquake

Contact Info

Office of Fire Safety and Emergency Planning
(213) 740-6197

Relevant Policy

Emergency Management – Business Continuity and IT Disaster Recovery
Describes university approach to handling emergencies.

Effort Reporting

  • eCert
  • Appropriate charging of effort on sponsored projects
  • Questions about Institutional Base Salary (IBS)

Contact Info

Office of Financial Analysis
(213) 821-1937
ecert@usc.edu

Relevant Policy

Effort Reporting and eCert Policies and Guidance
Provides policy and guidance on rules and procedures regarding effort reporting and use of eCert, USC’s on-line effort certification application.

Emergency Preparedness

  • Coordination, preparation, and training resources
  • Campus emergency operations plan
  • Building evacuation drills
  • Preparation of internal emergency plan

Contact Info

Office of Fire Safety and Emergency Planning
(213) 740-6197
ecert@usc.edu

Relevant Policy

Emergency Management – Business Continuity and IT Disaster Recovery
Describes university approach to handling emergencies.

Employee Orientation/Onboarding

  • General Orientation
    • USC History, Mission and Strategic Plan
    • Payroll and USC Policies
    • University Services & Resources For Staff
    • Transportation Options
    • Mandatory Safety and Emergency Preparedness Information
  • Benefits Orientation
    • Health, Dental and Vision Benefits
    • Life Insurance
    • Retirement Plans
    • Tuition Assistance
    • Benefits Enrollment

Contact Info

USC Employee Gateway

USC Employee Gateway
(213) 821-8100
uschr@usc.edu

Human Resources Division

Human Resources Division

Relevant Policy

Orientation Information for New Staff and Faculty

Employment Discrimination / Harassment

  • Complaints Regarding Discrimination/Harassment based on protected class (race, religion, national origin, gender, age, disability, sexual orientation, Vietnam veteran status
  • Complaint filing procedures
  • Conduct of investigations, as appropriate

Contact Info

Office of Equity and Diversity
UPC: (213) 740-5086
HSC: (323) 442-2020
oed@usc.edu

Relevant Policy

Discrimination, Harassment, Sexual Harassment and Sexual Assault
Sets forth university procedures for addressing complaints of discrimination and harassment.

Employment and Workplace Issues
USC policies related to employment and workplace issues.

Export Controls

  • Restrictions on publication of research results
  • Nationality restrictions on personnel access to the conduct of research
  • University-related foreign travel
  • Exports to foreign countries

Contact Info

Office of Compliance
(213) 740-8258
compliance@usc.edu

Relevant Policy

Faculty Handbook, Section 5-B
Outlines university’s commitment to conducting unrestricted, fundamental research.

F – back to top ↑

 

Faculty Workplace Disputes/ Grievance

  • Faculty appointments
  • Promotions
  • Tenure
  • Contracts
  • Salaries

Contact Info

Office of the Vice Provost for Academic and Faculty Affairs
(213) 740-6715
vpafa@usc.edu

Relevant Policy

Faculty Handbook, Section 7
Explains the issues that may be subject to the grievance process; sets forth the procedures for addressing faculty grievances, including grievance hearing procedures.

FERPA / Education Records

  • Access to student education records
  • Rights to inspect, review, and/or correct his/her records
  • Types, locations and custodians of education records
  • Restricting release of student records

Contact Info

Office of Academic Records and Registrar
(213) 740-6963
Ferpahelp@usc.edu

Relevant Policy

Student Records Policy
Defines protected education records; describes procedures to inspect and correct records; explains circumstances under which education records may be disclosed.

Financial Aid

  • Applying for and receiving financial aid
  • Grants & Scholarships
  • Loans
  • Work Study & Jobs
  • Billing & Student Accounts

Contact Info

Financial Aid Office
(213) 740-4444

Fire Safety

  • Emergency Operation Center
  • Building Evacuation Drills
  • Fire Safety and Fire Extinguisher Training
  • USC Fire Watch Implementation Checklist
  • Building Fire Protection and Life Safety Systems
  • Fire Watch Implementation Checklist
  • Fire Safety Fact Sheets
  • “Hot Work Program and Permits”

Contact Info

Office of Fire Safety and Emergency Planning
(213) 740-6197

Relevant Policy

Emergency Management – Business Continuity and IT Disaster Recovery
Describes university approach to handling emergencies.

G – back to top ↑

 

Government Audits

  • Coordination and management of all government audit of externally sponsored research projects or programs
  • A-133 Audit report preparation

Contact Info

Office of Financial Analysis

Office of Financial Analysis
(213) 821-1937
ofa@usc.edu

Office of Compliance

Office of Compliance
(213) 740-8258
compliance@usc.edu

Office of Audit Services

Office of Audit Services
(213) 740-8258
compliance@usc.edu

Government Relations

  • Advocacy to federal and state government related to the university’s core academic, research, public affairs, and business interests
  • Assisting policymakers by providing access to research and expert faculty for testimony and briefings
  • Liaison between university and federal and state government officials
  • Trojans in Public Service
  • Student internship opportunities

Contact Info

USC Office of State Government Relations

USC Office of State Government Relations
(916) 637-8981

USC Office of Federal Relations

USC Office of Federal Relations
(202) 824-5860

H – back to top ↑

 

Hazardous Waste

  • Hazardous Waste Management and Disposal
  • Chemical Disposal
  • Biological Disposal
  • Standard Operating Procedures
  • Training

Contact Info

Hazardous Waste Management and Disposal Program
(323) 442-2200
hazmat@usc.edu

Relevant Policy

Environmental Health and Safety Policies, Hazardous Waste Management (Environmental Management) Policy
Defines the types of waste that are considered hazardous; provides waste minimization standards; assigns responsibilities for hazardous waste management and disposal.

Healthcare Professional Clinical Billing (doctors, dentists, allied health professionals)

  • Medicare/Medi-Cal Billing Rules
  • Clinical Trials Billing
  • Non-government Billing obligations

Contact Info

Office of Compliance
(323) 442-8588
compliance@usc.edu

Relevant Policy

Healthcare Provider Billing Compliance Policies and Procedures

Healthcare Professional Relationships with Industry (Pharmaceutical and biotechnology companies, device and medical equipment manufacturers, and other health care suppliers)

  • Consulting Arrangements and Industry-Sponsored Speaking Engagements
  • Gifts, Invitations, and Free Meals
  • Attendance at Industry-Sponsored Conferences
  • Education Grants and Trainee Scholarships
  • Unrestricted Grants
  • Industry-Sponsored Research Projects
  • Training and Education Regarding Use of Medical Devices
  • Pharmaceutical Samples, Discounts, and Other Reductions in Price
  • Site Access by Industry Representatives
  • Ghostwriting

Contact Info

Office of Compliance
(323) 442-8588
compliance@usc.edu

Relevant Policy

Relationships with Industry Policy
Defines Healthcare Professionals subject to policy; sets forth guidelines on permissible interactions; describes disclosure and approval process related to consulting activity.

HIPAA Privacy and Security

  • Definitions of Protected Health Information (PHI)
  • Appropriate Use and Disclosure of PHI
  • Patient Access to PHI
  • Protecting the Security of PHI
  • Use of PHI for Research Purposes
  • Forms and Resources
  • Business Associate Addendums

Contact Info

Office of Compliance
(213) 740-8258
compliance@usc.edu

Relevant Policy

HIPAA Privacy Rule: Policies, Forms and Other Resources

Hospital Billing

Contact Info

Office of Compliance

Office of Compliance
(213) 740-8588
compliance@usc.edu

Keck Hospital of USC – Billing and Insurance (KH)

Keck Hospital of USC – Billing and Insurance (KH)
KH: (888) 670-1431

USC Norris Cancer Hospital – Billing (NCH)

USC Norris Cancer Hospital – Billing (NCH)
NCH: (888) 670-1431

USC Verdugo Hills Hospital (VHH) – Billing

USC Verdugo Hills Hospital (VHH) – Billing
VHH: (818) 790-7100

Relevant Policy

Keck Hospital of USC: Online Policies and Procedures

Human Subjects Protections Program (HSPP)

  • HSPP Policies and Procedures
  • Education and Training for those who conduct human subjects research
  • GCP Training
  • Responsible Conduct of Research Training
  • AAHRPP Accreditation

Contact Info

Office for the Protection of Research Subjects (OPRS)
(213) 821-1154
oprs@usc.edu

Relevant Policy

University of Southern California Human Subjects Protection Program (HSPP) Policies and Procedures
Describes program; explains roles and responsibilities of the Institutional Review Boards (IRB); explains IRB review and approval process; explains informed consent requirements; sets forth rules related to special/vulnerable research subjects; provides forms and resources.

Human Subjects Research /Institutional Review Boards (IRB)

  • iStar (IRB Application System)
  • Questions regarding protocols under review
  • Initial and continuing review of protocols
  • Expedited/exempt review
  • Informed consent
  • Minimizing risk in human subjects research
  • Maintaining privacy and confidentiality
  • Forms and Templates
  • Student queries related to human subjects research
  • CITI (Human Subjects Education Program)
  • IRB Reviewer Guidelines
  • Human Subjects Research brochures

Contact Info

Health Sciences Institutional Review Board (HSIRB)

Health Sciences Institutional Review Board (HSIRB)
(323) 223-2340
IRB@usc.edu

University Park Institutional Review Board (UPIRB)

University Park Institutional Review Board (UPIRB)
(213) 821-5272
upirb@usc.edu

Relevant Policy

University of Southern California Human Subjects Protection Program (HSPP) Policies and Procedures
Describes program; explains roles and responsibilities of the IRB; explains IRB review and approval process; explains informed consent requirements; sets forth rules related to special/vulnerable research subjects; provides forms and resources.

I – back to top ↑

 

Immigration/Visa Issues (Faculty/staff, student)

  • Faculty/ staff/ student Visa Services
  • I-20 questions
  • F-1/ J-1 Student Employment
  • J-1 Student Exchange visitor program
  • Curricular Practical Training (CPT)
  • Optional Practical Training (OPT)
  • Housing for International Students
  • Tax and Travel Guidance
  • Driver’s License

Contact Info

Office of International Services
(213) 740-2666
ois@usc.edu

Indirect Costs / Facilities & Administrative (F&A)

  • Indirect cost rate proposal
  • Fringe Benefit Proposal
  • Guidance on indirect vs. direct costs on specific research projects

Contact Info

Office of Financial Analysis
(213) 821-1937
ofa@usc.edu

Information Security

  • Types of university-related information subject to heightened security
  • Guidance on physical and technical security
  • Roles and responsibilities
  • Evaluation of information systems for security purposes
  • Reporting of information security breaches
  • How to Obtain Free Credit Report

Contact Info

Information Technology Services (ITS)
(213) 740-5555
consult@usc.edu
security@usc.edu

Relevant Policy

Information Security Policy
Identifies categories of information entitled to heightened protection; describes methods to provide physical and technical security of such information; explains responsibilities of stewards, managers, and users of university information; describes the obligation for reporting security breaches; provides additional university and external resources regarding information security.

Network Infrastructure Use Policy
Explains university ownership of network infrastructure; establishes responsibilities of faculty, staff, students, and other employees in protecting and securing network infrastructure; sets forth access authorization procedures and virus protection and patch management procedures.

Employee Email
When using email to conduct official university business, employees must use USC email exclusively.

Insurance at USC

  • Certificates of insurance
  • Risk control and risk financing
  • Occupational and non-occupational disability programs
  • Property claims
  • University-owned vehicle damage claims
  • Use of personal vehicles for university business
  • Personal injury to non-employees
  • Violence in the workplace
  • USC field trip guidelines
  • Campus helicopter landing procedure

Contact Info

Risk Management & Insurance Department
(213) 740-6203

Relevant Policy

Insurance Policies and Procedures
Requires that all university insurance-related activities be coordinated with the Risk Management Department; provides references to other relevant university policies.

Intellectual Property / Technology Licensing

  • Protecting ideas
  • Invention disclosures
  • MTA’s, CDAs
  • License Agreements
  • Master Research Collaboration Agreements
  • Marketing of inventions to potential investors and licensees
  • Innovation programs: Technology Access Grants, Startup Program, Student Interns
  • Faculty and Student business plan competitions

Contact Info

USC Stevens Center for Innovation
(213) 821-5000

Relevant Policy

University of Southern California Intellectual Property Policy
Describes various type of intellectual property protection; explains ownership of intellectual property; sets forth invention disclosure process; explains royalty-sharing between university and inventor.

J – back to top ↑

 

K – back to top ↑

 

L – back to top ↑

 

Laser Safety

  • Laser Safety Manual
  • Registration of Lasers
  • Transfer of Lasers
  • Laser Usage Log
  • Request service

Contact Info

Environmental Health & Safety Department (EH&S)
(323) 442-2200
radsafety@usc.edu

Relevant Policy

Injury and Illness Prevention
General information; authorization to use lasers; procurement and use of laser systems; personal protective equipment; general instructions for auxiliary personnel; training requirements for laser users; Class 3B warning sign; Class 4 warning sign.

M – back to top ↑

 

Medical Surveillance

  • Sharps protection
  • Identification of conditions that could lead to occupational disease
  • Compliance with state and federal regulations that require medical monitoring
  • Tracking of occupational injuries, illnesses, and exposures
  • Respiratory Protection Program
  • Hearing Conservation Program
  • Surveillance for animal exposures
  • Hepatitis B Immunization

Contact Info

Environmental Health & Safety Department (EH&S)
(323) 442-2200
injuryprevention@usc.edu

Relevant Policy

Injury and Illness Prevention
Requires schools and departments to take engineering, administrative, and personal protective measures as appropriate to minimize employee exposures to hazardous biological, chemical, physical, or radioactive agents; establishes roles and responsibilities.

Medical Surveillance Program Description
Applicable regulations and standards; Roles and responsibilities; occupations that require medical surveillance; types of medical surveillance performed; exposure monitoring requirements.

Misappropriation of Assets

  • Theft of university property
  • Embezzlement of university assets
  • Fraud
  • Reporting of suspected misappropriation

Contact Info

Office of Audit Services
(213) 740-8258
compliance@usc.edu

Relevant Policy

Misappropriation of University Assets
Roles and responsibilities; reporting of suspected violations; explanation of investigation process; description of potential disciplinary action; explanation of appeal process.

N – back to top ↑

 

NCAA Compliance

  • Rules Education
  • Coaches Certification Exam
  • Rules for Athletes and Parents
  • Professional Sports Counseling Panel
  • NCAA Rules & Bylaws
  • NCAA Health and Safety
  • NCAA Drug Testing Program
  • Sports Wagering
  • Conduct and Employment of Athletics Personnel
  • Amateurism
  • Recruiting
  • Tryout Forms
  • Academic Eligibility
  • Playing and Practice Seasons

Contact Info

Athletic Compliance Office
Staff Contact List

Relevant Policy

Athletics Compliance – Document Library
Describes Policies and Procedures for coaches and staff; athletes and parents; prospective student-athletes; alumni, boosters, faculty, and fans.

O – back to top ↑

 

Occupational Safety & Health Administration (OSHA)/Worker Safety

  • Report a safety concern or obtain general workplace safety information
  • Compressed gas
  • Electrical
  • Fall Protection
  • Medical and First Aid
  • Powered Industrial Trucks
  • Machine guarding
  • Hot work
  • Tools and Equipment
  • Trenching
  • Walking and Working Surfaces
  • Request Hazmat pick up
  • Ergonomic evaluation request
  • Hazard communicationLaser usage log
  • Chemical Waste Disposal Record Form
  • Lockout/Blackout
  • Means of egress

Contact Info

Environmental Health & Safety Department (EH&S)
UPS:(213) 740-6448
HSC:(323) 442-2200
injuryprevention@usc.edu

Relevant Policy

Manuals and Resources

  • Injury and Illness Program
  • Means of Egress Program
  • Hazard Communication Program
  • Vehicle Safety Program
  • Confined Spaces
  • Personal Protective Equipment (PPE)
  • Fall Protection/Fall Arrest
  • Forklift Safety/Training
  • Lock-Out/Tag-Out
  • Diving Safety

P – back to top ↑

 

Payroll

  • TrojanTime
  • WorkDay
  • Direct Deposit
  • Year-end tax forms
  • Payments to short-term international visitors
  • Payroll and tax forms
  • Schedules

Contact Info

University Payroll Services
UPS:(213) 740-8855
HSC:(323) 442-2775
payroll@usc.edu

Relevant Policy

Personnel Files and Payroll Records
Explains rights of access to and inspection of personnel records, including payroll information.

Peer-to-Peer File Sharing

  • Uploading, downloading, or sharing of copyrighted material
  • Prohibited activities
  • Copyright infringement notifications
  • Appropriate downloading

Contact Info

Information Technology Services (ITS)
(213) 740-5555
consult@usc.edu

Relevant Policy

Annual Copyright Compliance Letter
Provides basic information regarding the differences between legal and illegal file sharing.

Personnel Records

  • Uploading, downloading, or sharing of copyrighted material
  • Prohibited activities
  • Copyright infringement notifications
  • Appropriate downloading

Contact Info

Human Resources Administration (HR Partners)
(213) 821-1111
uschr@usc.edu

Relevant Policy

Personnel Files and Payroll Records
Explains rights of access to and inspection of personnel records, including payroll information.

Political Activity/Lobbying

  • Involvement in campaigns for public office
  • Statements by the university or its employees in connection with a campaign for public office
  • Statements regarding pending or current legislation, ballot measure, proposition, law or ruling

Contact Info

Government and Civic Engagement
(213) 740-5371

Relevant Policy

Political Activity Policy
Prohibits participation by USC in any political campaign on behalf of (or in opposition to) any candidate for public office; prohibits individual employees from engaging in such participation on behalf of the university; precludes statements taking a position or expressing an opinion on behalf of the university on pending or current legislations, ballot measure, proposition, law or ruling.

Purchasing (Independent Contractors)

  • Appropriately classifying independent contractors
  • Independent contractor processes
  • Reference Guides
  • Independent contractors who are not US citizens
  • Independent contractor agreements

Contact Info

Department of Payment Services (formerly Disbursement Control and Accounts Payable)
(213) 740-2281
(213) 740-2716
purchasing@usc.edu

Relevant Policy

Independent Contractors Policy and Appendix

Policies and Procedures for Classifying and Engaging Independent Contractors

Definitions and checklists to ensure proper classification; steps for processing payment; tax reporting/withholding and reporting requirements; employee vs. independent contractor checklist.

Purchasing (Vendor Eligibility)

  • Establishing new suppliers/vendors
  • Minimum supplier requirements
  • Selecting responsive and qualified suppliers
  • Reviewing and signing vendor contracts
  • Monitoring supplier-contract performance

Contact Info

Department of Procurement Services (formerly Purchasing Services)
(213) 740-2281
(213) 740-2716
purchasing@usc.edu

Relevant Policy

Purchasing Policies
Sets forth requirements for vendor eligibility.

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Radiation Materials and Safety

  • Radiation Safety Committee
  • Radiation Safety Manual
  • Lab relocation
  • Education and training requirements
  • Forms related to use of radioactive material

Contact Info

Radiation Safety
(323) 442-2200
radsafety@usc.edu

Relevant Policy

Radiation Safety Manual
Authorization to use radioactive material; procurement and use of radioactive material; Radiation Safety committee; training and safety procedures; emergency procedures; DPS, maintenance, housekeeping, and pathologist personnel instructions.

Record Management

  • Retention of records
  • Destruction of records
  • Guidance on types of records that must be retained and for how long

Contact Info

Office of the General Counsel
(213) 740-7922

Relevant Policy

Record Management Policy
Assigns responsibility for record use, retention, and destruction; establishes various categories of records and describes official repositories for various types of records; provides record retention schedule.

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Scientific Misconduct

  • Types of conduct covered
  • Making a scientific misconduct allegation
  • Inquiry/Investigation process
  • Reporting requirements

Contact Info

Office of Research

Office of Research
(213) 740-6709
vice.president.research@usc.edu

Office of Compliance

Office of Compliance
(213) 740-8258
compliance@usc.edu

Relevant Policy

Scientific Misconduct Policy
Defines misconduct and to whom policy applies; describes the allegation, Inquiry, and Investigation process; sets forth reporting obligations (where applicable).

Sexual Misconduct/Violence

  • Sexual misconduct (including harassment and assault)
  • Dating violence
  • Domestic violence
  • Intimate partner violence
  • Stalking

Contact Info

Office of Equity and Diversity (OED) Title IX Coordinator

Office of Equity and Diversity (OED) Title IX Coordinator
(213) 740-5086
oed@usc.edu

Sexual Assault Resource Center

Sexual Assault Resource Center
(213) 740-4900

Relevant Policy

Discrimination, Harassment, Sexual Harassment and Sexual Assault policy
Outlines prohibited behaviors and explains process for reporting violations.

SCampus
Defines sexual misconduct, sexual assault, dating violence, domestic violence, intimate partner violence, and stalking; explains university expectations and affirmative consent standard; describes reporting and investigation process; outlines disciplinary procedures.

Signage

  • Posting signs/banners
  • Content of signs/banners
  • Posting locations

Contact Info

Real Estate & Asset Management
(213) 821-3070

Relevant Policy

Signage Policy
City and university requirements for posting signs and banners, including size, duration, and content; lists USC offices that may need to review requests for sign approval.

Small/Female/Minority-Owned Business

  • Policies, Procedures, and Forms
  • Promoting accessibility to and awareness of Diverse Suppliers
  • Diverse Supplier database
  • Government subcontract plans in compliance with the FAR and DFARS
  • Preparation of “Good faith effort” diverse supplier usage proposals
  • Submission of diverse supplier compliance reports to applicable governmental agencies
  • Outreach programs

Contact Info

USC Small Business Diversity Office
(213) 740-2281
(213) 740-2716
supplier@usc.edu

Relevant Policy

Diverse Supplier Gauidelines
Roles and responsibilities; defines “Diverse Suppliers”; provides Diverse Supplier goals by group and source of funds; outlines penalties for false representations regarding Diverse Supplier status.

Smoke-Free Workplace

  • Questions regarding prohibitions on smoking
  • Outdoor areas where smoking is permitted

Contact Info

Environmental Health & Safety Department (EH&S)
(323) 442-2200
injuryprevention@usc.edu

Relevant Policy

Smoke-Free Policy
Prohibitions on smoking on or in university property.

Staff Wage and Hours

  • Alternative work schedule
  • Attendance records
  • Compensation
  • Meal periods
  • Overtime
  • Rest periods
  • Work Schedule
  • Holiday schedule
  • Standard letters and forms
  • Equal Opportunity and Affirmative Action

Contact Info

Human Resources Administration (HRA)
(213) 821-8280
uschr@usc.edu

Relevant Policy

Staff Wage and Hour Policies
Listing of all university Staff Wage and Hour policies, addressing issues such as overtime, work schedule, holiday schedule, and compensation.

Staff Workplace Employment Disputes (non-discriminatory)

  • Supervisor/subordinate disputes
  • Peer disputes

Contact Info

Human Resources Administration (HRA)
(213) 821-8111
uschr@usc.edu

Relevant Policy

Staff Complaint Process
Describes eligibility to bring complaint under the policy; explains departmental and university processes for handling complaints; provides protection from retaliation for making good faith complaint.

Stem Cell Research/Stem Cell Research Oversight Committee (SCRO)

  • Procurement or use of human oocytes
  • Use of human embryos
  • Derivation of a covered stem cell line
  • In vitro research using existing covered stem cell lines
  • Introduction of covered stem cell lines into the brains of animals at any state of embryonic, fetal or post-natal development
  • Introduction of covered stem cell lines into a live human

Contact Info

Stem Cell Research Oversight Committee (SCRO)
(323) 442-7834
scro.cttee@med.usc.edu

Relevant Policy

University of Southern California Human Subjects Protection Program (HSPP) Policies and Procedures, Chapter 8

Student Conduct

  • Reporting an incident
  • Review process
  • Appeal Guidelines
  • Resources for faculty and family

Contact Info

Office of Student Judicial Affairs and Community Standards (SJACS)
(213) 821-7373
sjacs@usc.edu

Relevant Policy

University Student Conduct Code
General disciplinary principles; student conduct expectations; nonacademic violations review process; academic integrity review process; appeals process; student conduct records; sanctions for violations of Code.

Subpoenas

  • What to do after receiving a subpoena
  • Guidance and direction on appropriately responding to a subpoena related to university responsibilities

Contact Info

Office of the General Counsel
(213) 740-7922

Relevant Policy

Acceptance of Summons, Complaints and Subpoenas
Sets forth rules for acceptance of subpoenas seeking various types of university records and testimony.

Sustainability

  • USC Green Office Certification Program
  • Eco-Initiatives and Sustainable Projects Portal
  • Sustainability resources
  • Waste and recycling resources
  • Carpooling
  • Green Buildings
  • Green cleaning
  • Sustainable Transportation

Contact Info

USC Sustainability
(213) 821-3942
sustainability@usc.edu

Relevant Policy

Sustainability 2020

University adopted sustainability goals for 2020. Sustainability goals cover the following areas:

  • Education and Research
  • Engagement
  • Energy and Greenhouse Gas Emissions
  • Procurement
  • Transportation
  • Waste

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Tax issues/IRS

  • UBIT (Unrelated Business Income Tax)
  • General Ledger Information

Contact Info

Office of the Comptroller

Office of the Comptroller
(213) 821-1900

University Taxation Services

University Taxation Services
(213) 821-1986

Relevant Policy

Acceptance of Summons, Complaints and Subpoenas
Sets forth rules for acceptance of subpoenas seeking various types of university records and testimony.

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Workers’ Compensation

  • Filing a Claim
  • Medical Care for work-related injuries
  • Benefits
  • Nurse Health Advocate
  • Self-Insurance certificate

Contact Info

Workers’ Compensation
(213) 740-6205

Relevant Policy

Medical Leave Policy
Anti-discrimination rules applicable to those who file workers’ compensation claims; describes medical leave benefits.

Workplace Health and Wellness

  • Work/life support at USC
  • Faculty/staff counseling and consultation
  • Faculty, management, and departmental consultation
  • Family and dependent care
  • Workplace health and wellness (stress reduction, depression and anxiety, alcohol and drug abuse, health and fitness)
  • Presentations, groups, and workshops

Contact Info

USC Center for Work and Family Life
(213) 821-0800
cwfl@usc.edu

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